EERA ANNUAL CONFERENCE: HOW IT WORKS

 

Projectors

If you are attending the conference, please bring a projector and appropriate adapters with you to your session. If desired you can borrow a projector, based on first come first serve basis, from the registration desk for a nominal fee.

 

The Role of Facilitators

The Conference Program Chair has selected a person among your presenters to hold the title of "facilitator" during your session. The facilitator is responsible for introducing the presenters, keeping everyone on task with the shared time of the session, and making sure all participants and presenters leave during the quick intermission before the next session. By chance your listed facilitator is not available or cannot perform the duties as assigned, please contact the Registration Desk.

 

Sharing Papers

If your session requires a paper (Paper and Symposia), please be prepared to share copies of your paper. You can bring the amount of hardcopies you think are needed and/or email electronic copies of your paper with session attendees.

 

What Occurs by Session Format

 

Papers

How It Works: Paper sessions provide an opportunity for an author to present an abbreviated version of his or her paper. A facilitator will promote discussion of the papers after all the papers are presented. The order of presentation will follow the order printed in the program. EERA believes the dialogue and discussion of papers is a critical component of our conference. To facilitate interaction among participants, sessions generally will have a smaller number of papers than is traditional at other conferences. Paper sessions, therefore, often have less than 4 papers. However, in cases where 4 papers are assigned to a session, for example, the paper session format allows approximately 5 minutes for the Facilitator to introduce the session, 10 minutes for four paper presenters, 15 minutes of facilitated discussion, and 20 minutes for open discussion. Paper sessions will have an assigned facilitator.

 

Symposia

How It Works: The organizer of the session will act as the facilitator of the program. This person will introduce each member of the symposia and identify each one's particular perspective on the topic of the session. The time for presentations will be divided among the participants. The panel members are expected to prepare a commentary paper addressing central questions regarding the issue under consideration. The facilitator will divide the session to include sufficient time for the facilitator to integrate themes or identify questions for further discussion and for the attendees to contribute to the discussion.

 

Roundtables

How It Works: Individual presenters are assigned numbered tables in a large meeting room where interested persons may gather with the presenter about his or her paper or project. Authors are expected to bring copies of their full papers or summaries and to remain available for discussion throughout the session. One presenter will act as the facilitator of the session. Facilitators are not assigned to roundtable sessions. Audiovisual equipment is not available for round table sessions.

 

Posters

How It Works: Presenters must set up their displays prior to the start of the session and remove it promptly at the end, as well as have copies of papers or summaries available. A brief abstract of the paper in large typescript should form part of the display. Also displays often include visual aids in the form of graphs or charts. We are unable to accommodate tri-fold boards. We recommend 34" by 42" posters that can be taped to the wall. Only masking tape can be used as an adhesive.